Jefferson Parish Clerk of Court

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Jefferson Parish Clerk of Court Jefferson Parish Clerk of Court Jefferson Parish Clerk of Court

Administration

The administrative offices of the Jefferson Parish Clerk of Court’s Office are located in the General Government Building, 200 Derbigny St., Ste. 5600, Gretna LA 70053.  The mailing address is P.O. Box 10, Gretna LA 70054-0010, and our office may be reached at (504) 364-2900.

Office Closure Statements

Pursuant to La. R.S. 1:55, the clerk of court must issue a statement of closure whenever the office is closed for a disaster or other emergency. Below are recent closure statements.

Juvenile Court [loss of electric service] – December 4, 2018

Courthouse Complex Water Main Break – October 1, 2018

Tropical Storm Gordon – September 4, 2018

Purchasing

Click Here for Advertised Public Bids

The clerk of court’s purchasing department provides purchasing services while conforming to established purchasing procedures and bid laws.

Responses to bids and requests for proposals are accepted in Suite 5600 of the General Government Building located at 200 Derbigny Street in Gretna, Louisiana.  Responses also may be mailed to us at P.O. Box 10 Gretna LA 70054-0010 or e-mailed to our purchasing agent at kyoung@jpclerkofcourt.us.

Fighting Fraud, Waste, and Abuse

Pursuant to La. R.S. 24:523.1, the clerk of court makes the following message and information available to the public:

Contact the Louisiana Legislative Auditor (LLA) Hotline if you suspect the misappropriation (theft), fraud, waste or abuse of public funds by anyone.  Information provided to the LLA Hotline may result in an investigation, audit or other review.  When providing information to the LLA Hotline, please include sufficient detail (describing who, what, where, when, why and how) to allow us to fully evaluate your information.  Although we consider anonymous information, providing us with your name and telephone number will allow us to contact you with any additional questions we have.  Your name and telephone number, as well as the status of complaints, are confidential.

Contacting the LLA Hotline is easy:  Citizens who wish to report illicit activity should contact the Louisiana Legislative Auditor at: 1) by phone at 1 (844) 50 FRAUD (503-7283); 2) by fax 1 (844) 40 FRAUD (403-7283); via U.S. mail at LLA Hotline, P.O. Box 94397, Baton Rouge LA 70804; or via website, www.ReportFraud.la.

This notice has been posted throughout the offices of the Jefferson Parish Clerk of Court.

Public Records Requests

La. R.S. 44:33.1 requires the Jefferson Parish Clerk of Court’s Office to publicize the name and contact information of its custodian of public records, the official charged with receiving and responding to public records requests submitted pursuant to La. R.S. 44:1 et seq.  The clerk of court’s civil, criminal, traffic, marriage license, and mortgage and conveyance records are available for public examination in the facilities in which their respective filing and research offices are housed.  Access to Juvenile Court records are under the purview of Juvenile Court; persons wishing to view those records may need to petition the court for access. Access to clerk of court records is free; patrons need pay only for copies made or requested, and no appointment or advance contact is needed to inspect records, which are available Monday through Friday between the hours of 8:30 a.m. and 4:30 p.m.  Online access to these records is available via the clerk’s JeffNet service, which is available on a subscription basis for a nominal fee.

For all other records, a public records request should be sent to Frank Borne, Jr., Chief Deputy, at fborne@jpclerkofcourt.us.  Those requesting documents pursuant to La. R.S. 44:1 will be charged copy fees of $1.00 per page or provided with a date and time Monday through Friday between the hours of 8:30 a.m. and 4:30 p.m. to examine the records at no charge.

Employment

Application for Employment

If you are interested in serving your community in a clean, friendly environment, working for the Jefferson Parish Clerk of Court’s Office might suit you! The clerk of court offers full-time employees:

  • A competitive salary.
  • Paid vacation, holidays, and sick leave.  Employees earn 2 weeks paid vacation after 1 year; 3 weeks at 10 years; and 4 weeks at 20 years. The clerk of court’s holiday schedule is generous, as well.  Employees earn 7 hours per month and may use that time for health or other personal reasons.
  • Health Insurance.  Employees pay only 20% of their health insurance premium.  Affordable rates also are available for their spouses and dependents.
  • Dental Insurance.  Employees pay 20% of their dental insurance premium.  Affordable rates also are available for their spouses and dependents.
  • Life Insurance.  The clerk of court pays 100% of the life insurance premiums for employees.  Affordable rates also are available for employees’ spouses and dependents.
  • Pension Plan.  The clerk of court’s employees participate in the Louisiana Clerks of Court Retirement Trust Plan.  In addition to the 8.25% pre-tax portion that employees contribute to their retirement account, the clerk of court contributes an additional 17.50% of the employee’s gross income.
  • Other benefits.  Long-term disability insurance; direct deposit of payroll.

The clerk of court accepts resumes in the General Government Building, 200 Derbigny Street, Suite 5600, Gretna, Louisiana.  Resumes may be faxed to ATTN: Personnel Dept., (504) 364-2956, or mailed to P.O. Box 10 Gretna LA 70054-0010.  You may download an Application for Employment.  The application must be submitted with a resume.

Policies and Procedures to Prevent Sexual Harassment

La. R.S. 42:343 requires that all public servants receive a minimum of one hour of education and training each year on preventing sexual harassment and that each agency post on its web site its policies and procedures regarding sexual harassment.  Below are the policies and procedures of the Jefferson Parish Clerk of Court’s Office.

POLICY TO PREVENT SEXUAL HARASSMENT

It is the policy of the clerk of court to prevent and prohibit sexual harassment of any employee by another employee, by supervisors, by customers, or by vendors.  The clerk’s office WILL NOT TOLERATE SEXUAL HARASSMENT.  Unwelcome sexual advances, requests for sexual favors, and other verbal, physical or inappropriate conduct of a sexual nature constitute sexual harassment when the conduct explicitly or implicitly affects an individual’s employment or the holding of office, unreasonably interferes with an individual’s work performance, or creates an intimidating, hostile, or offensive work environment and shall not be tolerated.  Violations of this policy may result in harsh discipline including termination of employment.

                                                                               Prohibited Conduct

Sexual harassment includes any unwelcome physical contact, the use of sexually explicit language or gestures, and any uninvited or unwanted sexual advances (either physical or verbal) which create an overall offensive environment.  Examples of sexual harassment include, but are not limited to, the use of vulgar language, the presence of sexually explicit photographs or other materials, the telling of sexual stories or jokes, and the uninvited or unwelcome touching of another person.  Both men and women can be victims of sexual harassment.  The victim does not have to be of the opposite sex of the alleged offender.

Reporting, Investigating, and Resolution of Complaints

Any employee of the clerk of court, who believes that he or she is a victim of sexual harassment, should report the matter to his or her immediate supervisor, or if circumstances do not permit, then to any supervisor.  The supervisor to whom the report is made shall immediately have the reporting person reduce the matter to writing, which writing should include the name, department, and position of the person allegedly committing the harassment, a description of the incident, including the date and location of the incident, and the names of any potential witnesses.  The supervisor to whom the report is made shall also immediately document in writing that a complaint has been received, and notify the director of personnel of the complaint and provide the employee’s written complaint to the director of personnel.

If circumstances exist which do not permit the person who believes he or she is a victim of sexual harassment to report the matter to an immediate supervisor or other supervisor, then alternatively, that person should immediately report the matter to the director of personnel.  If circumstances do not permit the person who believes he or she is a victim of sexual harassment to report the matter to an immediate supervisor, other supervisor, or the director of personnel, then that person should immediately report the matter to the chief deputy.

Complaints should be submitted immediately after the incident has occurred.  The director of personnel shall investigate the matter in a thorough and prompt manner, and shall take appropriate action to address the complaint.  Complaints and investigations of complaints will be treated to the extent possible in a confidential manner, with information disclosed only on a need-to-know basis.  The investigative process will be conducted expeditiously and professionally.  The investigation should involve only those employees or others who have actual knowledge of the circumstances, including the person making the complaint, the person accused, and witnesses or others possessing relevant information.  Employees who are interviewed regarding the complaint will be instructed that the complaint and investigation are to remain confidential.

The complaint, the investigation of the compliant, and any resulting disciplinary action shall be documented.  Employees who are found to have violated this policy are subject to appropriate discipline.  If an investigation results in a finding that this policy has been violated, the resulting discipline could include a minimum of a written reprimand, up to the maximum of the termination of employment.

                                                                  Prohibition Against Retaliation

This policy prohibits any retaliation against any individual for making a complaint, or for testifying or participating in any way in an investigation or other proceeding involving a complaint of sexual harassment.

                                                                          Federal and State Laws

Sexual harassment is a form of sex discrimination that violates federal and state law.  In addition to the policy and procedures provided in the Clerk of Court’s Policy to Prevent Sexual Harassment, there are federal and state laws related to sexual harassment in the workplace.  Such laws can be found under Title VII of the federal Civil Rights Act, and under Louisiana Revised Statutes Section 51:2231, et seq. (in effect), and La. R.S. 42:341, et seq. (effective 01/01/2019).

Employees may obtain additional information regarding procedures and deadlines for making claims associated with sexual harassment from the Equal Employment Opportunity Commission (EEOC), and the Louisiana Commission on Human Rights (LCHR).

Equal Employment Opportunity Commission (EEOC)  800-669-4000         https://www.eeoc.gov/

Louisiana Commission on Human Rights (LCHR)        225-342-6969         http://gov.louisiana.gov/page/lchr